Case studyTime off used to run on paper slips. Now the manager approves it with one tap.
It's custom software we built inside the clinic's own Google account, not a product you buy. Staff ask from their phone, and the manager gets one email with the balance already checked and taps Approve. The calendar and attendance sheets update themselves, and the bookkeeper gets one time off report every pay period.
60 to 100 hours
a year back for the office
One tap
to approve, down from 15 to 20 minutes
Live in productionEstimated from the clinic's own numbers.
Staff ask. The manager taps. Payroll gets one report.
Click a step to see the screen.
- Start here
A short form on any phone or office computer.
See this step →Shown below ↓ One email with the balance and any conflicts already checked.
See this step →Shown below ↓The calendar and sheets update, and the bookkeeper gets one report.
See this step →Shown below ↓
Time off request
- Your name
- Jordan Reyes
- Dates
- Oct 15 to Oct 16
- Type
- Paid time off, full days
- Note
- Family wedding out of town
Time off request: Jordan Reyes, Oct 15 to 16
- Hours
- 16 hours, 2 workdays
- Balance
- 52 hours left, 36 after this
- Same team off
- A. Nguyen is off Oct 15
- Note
- Family wedding out of town
One tap. Jordan gets the answer by email.
Payroll time off: Oct 1 to Oct 15
- Office calendar updated
- Attendance sheets updated
Sample names and numbers. The screens are simplified from the real ones.
What changed in the office.
Before
By handAfter
AutomaticNo new subscriptions
- Built from the Google Forms, Sheets and email the clinic already had.
- On Microsoft 365, we build it in Forms, Outlook and Excel instead.
- All 26 employee records moved over and checked.
It is already saving me some time, and I am getting information back to the team much quicker.
30 minutes. You keep the map.
Tell us how time off works in your office today. We'll send you an Opportunity Map with the fix for each thing we find, yours to keep whether you hire us or not.